JOB DESCRIPTION
Executive Assistant to support Chief Operation Officer (COO)

Exceptional communication, grammar, organization and time management skills. Good analytical, problem-solving skills and attention to detail is a must. The ability to work independently, make decisions and take initiative with minimal direction. Proven success in prioritizing and completing multiple projects on a time-sensitive basis.
Skills: Excellent organizational skills. Must be highly organized and possess strong written and verbal communication skills. Word, Power Point, Excel and Outlook skills required. Strong project management skills with the ability to complete assignments with limited supervision within tight time frames. 5+ plus years of Executive level Administrative experience required. Must be able to work under pressure and meet deadlines.

Please email or resumes as a Word Document to  [Click Here to Email Your Resumé]

SUMMARY OF RESPONSIBILITES:

This position requires interacting with the public and providing administrative and clerical services for the executive staff of the president’s office. Duties include managing the president’s complex calendar (Outlook Exchange), daily email flow and office mailings; taking care of heavy meeting arrangements; drafting, editing, typing, copying and mailing correspondence, proposals, reports, and other documents; facilitating communication between and among the president, vice president, members of the board of trustees, senior and department managers, support staff and the public; maintenance of Seminary master calendar; coordination of executive office filing system and preservation of key documents; assisting with the preparation of mailings and special events; supervising a part time office assistant; ordering supplies; submitting invoices and tracking reimbursements. Much of the work has a confidential element.

This is a full-time position. Compensation is competitive based on commensurate experience. Comprehensive benefits package is offered.

Requirements
The person selected may or may not have a college degree, but will possess substantial hands-on experience in the type of organization where they need to be many things to many people. Excellent planning, organizational, interpersonal, and communication skills are essential. Must have an appreciation and understanding of the intellectual, spiritual, social and political culture of a progressive interdenominational theological school as well as a high tolerance for differences expressed with strong conviction and must enjoy working at a high-energy, high-motivational level.